Office Manager - Temporary Position (Replacement for Maternity leave)

People OpsFull-timeTel Aviv, Israel
Alooma is seeking a driven full-time Office Manager to join our team! All about the People experience - whether that’s candidates, clients, or employees - the Office Manager is the ultimate host, consistently demonstrating the ability to anticipate needs, proactively solve problems, and take action on creating solutions that will improve morale, increase productivity or celebrate an accomplishment. The Office Manager is an owner and self-starter who obsesses over the details of the office and tactical people operations efforts without losing sight of the big picture. The Office Manager is responsible for managing our TLV office. Our ideal candidate is an enthusiastic and dependable team player who is flexible and known for their clear communication and drive for excellence.
Responsibilities:
  • Fully own creating and maintaining a productive, clean, organized, and inviting office environment; configure and reconfigure desks and meeting spaces, as needed.
  • Manage all things kitchen and food related; partnering with our snack/catering vendors for meal and event catering, setting up and breaking down lunch, etc.
  • Serve as receptionist for the office and greet all guests with warmth and urgency, as needed.
  • Partner with our HR Manager to identify and implement improvements to scale office operations as our team grows and needs become more complex through rapid growth.
  • Finance - Communicate with the finance team regarding accounts payables and invoices, prepare payments for vendors and employees, be the liaison between the VP of Finance and the Israeli accounting team.
  • Partner with our HR Manager on employee onboarding and offboarding.
  • Manage and order equipment and supplies for the teamServe as a primary contact for in-office operations and logistical troubleshooting.
  • Create, plan, and coordinate internal on-site and off-site events (i.e. team, company events & exec events, holiday events, community service, etc.), including event event setup and breakdown
  • Effectively partner and collaborate with our US Office Manager to ensure global operational alignment and facilitate a holistic employee experienceHandle all company mail and shipping needs.
  • Provide support on a variety of POps initiatives, as needed.
  • Oversee travel coordination such as booking flights, hotels, and local transportation, as needed.
  • About You:
  • 2+ years of office operations and events management experience preferably at a technology startup.
  • Undaunted by the opportunity to create structure and organization from scratchHighly personable and empathetic.
  • Strong coordination skills and ability to prioritize multiple tasks with a sense of urgency, knowing when to escalate issues.
  • Excellent verbal and written communication skills.
  • Fluent English.
  • Resourceful, self-motivated, and solutions-focused.
  • Naturally leverage proactivity, enthusiasm, and organization to achieve your goals.
  • Ability to work independently and collaboratively with meticulous attention to detail.
  • Ability to maintain confidentiality with the utmost discretion.
  • Tech savvy and comfortable learning new technology; experience with Google Apps is a huge plus.